How a 320-worker garment factory in Tiruppur cut overtime disputes by 90% and stopped ₹2.8 lakh a month in OT overpayment with VegaHQ

The Overtime Register That Was Costing a Garment Factory ₹2.8 Lakh a Month

If you run a factory, you probably pay for some overtime nobody actually worked. Here's how one 320-worker garment unit in Tiruppur found that leak, closed it in 90 days, and ended the month-end arguments along the way.

01The Problem: Overtime Written in Pencil

OT was logged in paper registers by line supervisors. Entries were added late, rounded up, or copied twice when workers moved between lines. At month-end, workers disputed totals, and the finance team usually paid the higher number just to keep production running.

02What Changed with VegaHQ

The unit moved attendance to VegaHQ's shift punch-ins. Overtime is now calculated automatically from actual in and out times, matched against each line's pre-approved OT limit. Anything beyond the limit goes to the supervisor's phone for one-tap approval or rejection, and every worker can see their own OT hours in the app the same day.

03The Numbers After 90 Days

OT disputes dropped by 90%. Duplicate and unapproved overtime worth roughly ₹2.8 lakh a month stopped appearing in payroll. Because OT was already verified, payroll closed three days earlier. Workers trusted the figures because they could check them daily instead of waiting for payslips.

04Why It Worked

Nothing here is magic. Overtime disputes happen when nobody trusts the source. Once the numbers came from punches instead of memory, the argument had nothing left to argue about.

05My Take

If you have under 50 workers and OT is rare, a disciplined spreadsheet may be enough for now. Past 100 workers with daily overtime, manual registers almost always leak money, and an automated system like VegaHQ pays for itself fast. Start with one production line for a month and compare the OT bill yourself. Try it at VegaHQ.in.