Leave Management System with Policy Automation and Self-Service
VegaHQ's leave management system replaces leave registers and email chains with configurable policies, live balances, holiday calendars and automated approval routing. Employees apply from self-service or the mobile app, and approved leave flows straight into attendance and payroll.
The problem
Leave requests sent by message or email are easy to lose. Managers approve without seeing balances, HR recalculates entitlements by hand, and at month-end leave and attendance records disagree, which spills into payroll.
When nobody can see who is on leave tomorrow, shifts end up short-staffed at the last minute.
How VegaHQ solves it
In VegaHQ you configure leave policies once and the system automates them: balances, holiday calendars and approval workflows with multi-level approvals. Employees apply for leave and check balances themselves in My Workspace or the mobile Workplace app, and requests route to the right approver automatically.
Because leave sits in the same HRMS as attendance, shift rosters and payroll, approved leave is reflected everywhere, and managers can see who is on leave, scheduled or free when planning shifts.
Features
Leave requests and balances
Employees apply and see live balances in self-service.
Policy automation
Configurable leave policies applied automatically.
Holiday calendars
Company holiday calendars maintained in one place.
Approval workflows
Automated, multi-level approval routing.
Mobile app
Apply for and approve leave from the Workplace app.
Connected to payroll
Approved leave flows into attendance and payroll.
Who it is for
- Companies managing leave by email, WhatsApp or registers
- Shift-based teams planning cover around leave
- Multi-branch businesses with different holiday calendars
- HR teams recalculating balances every month
- Managers who approve leave on the move
Pricing and a free demo
VegaHQ starts free for 2 months with full access, unlimited users and employees, all core HR modules and attendance and leave, with no credit card required. Premium is ₹99 per user per month (₹990 per user per year) and adds unlimited payroll and payslips, biometric and geo attendance, advanced reporting and the AI HR Copilot and AI HR Studio. Ultimate is ₹144 per user per month (₹1,440 per user per year) and adds Identity Vault face + geo login, all AI modules, custom integrations and API, and a dedicated account manager. Add-on modules are billed per month on top of your plan: Recruitment / ATS ₹499, Performance ₹399, Documents & Compliance ₹299 and Expense & Reimbursement ₹299. Every plan is customizable to your workflow.
Call or WhatsApp +91 95116 38160 to book a demo or ask for a quote.
Frequently asked questions
Can we set our own leave policies?
Yes. Leave policies are configurable and VegaHQ automates them, including balances and holiday calendars.
How do approvals work?
Requests are routed automatically through approval workflows, including multi-level approvals.
Can employees apply for leave on mobile?
Yes. Employees apply for leave, view balances and see payslips in self-service and the mobile Workplace app.
Does leave connect to payroll?
Yes. Leave, attendance and payroll are in the same system, so approved leave is reflected in payroll.
What does it cost?
Attendance and leave are included in the free 2-month plan with no credit card. Premium is ₹99 per user per month.