The Delegate-While-Away Setting: How VegaHQ Keeps Approvals Moving When a Manager Is on Leave

Here's a small setting most businesses never think about — until a manager takes leave and everything quietly stops. Meet the delegate-while-away option in VegaHQ.

01What Happens Without It

The pattern is familiar in almost every organisation. A manager goes on leave, and leave requests, expense claims, and approvals pile up unread for a week. Staff wait, then follow up, then eventually message the manager on their holiday because there's no other route. Or the manager ends up approving things from a beach, because nobody else can. Urgent requests get stuck behind one person's absence. New joiners wait for onboarding approvals nobody else is authorised to give. And often, nobody's quite sure who is supposed to handle it in the meantime.

02How the Delegate Setting Works

Before going on leave, a manager simply assigns a delegate for approvals. It applies only for the chosen dates and activates and deactivates automatically — no remembering to turn it off. Requests route straight to the delegate instead of sitting unread in an empty inbox. Everyone can see who's currently handling approvals, so there's no confusion. The record shows who approved what and on whose behalf, which matters for accountability. And when the manager returns, everything switches back on its own.

03A Tiny Setting With Outsized Impact

It's genuinely a small feature. But it's the difference between a team that keeps moving and a team that spends a week saying 'we're waiting for sir to come back'. Multiply that across every manager who takes leave in a year, and the delay adds up significantly.

Nobody should have to approve leave requests on their own holiday.

Delegation rules can be configured to match your approval hierarchy.

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